ANNUAL BOARD MEETING (Closed to General Members) – December 11, 2018

Meeting opened at 7:40pm at HVFD

Attendees Present:

Board Members –

   Andre Jones, President

Sean Queen, Vice President

Tara Grim, Secretary

Dayna Lusby, Treasurer

Patrick Parise, Football Commissioner

Shawn Powell, Lacrosse Commissioner

Voting Members –

Katelynn Hall, Shannon Gatens

General Discussion/Business:

• Annual Treasurer’s Report Given.

• HYC’s Accountant passed away recently. HYC’s account is now being handled by the deceased Accountant’s daughter who has taken over her mother’s accounting business. 

• Voted to donate $100 to the Huntingtown Volunteer Fire Dept.

• Shawn Powell in communication with lacrosse head coaches, preparing for the 2019 spring season. Coaches to be announced officially at a later date.

• Tara to email/advertise club members looking for anyone interested in coaching lacrosse.

• Shawn Powell presented a lacrosse budget for items the club needs to purchase for the upcoming season including: folding tables for each head coach, score board for each head coach, new goals (3), small First Aid Kits for each team, goalie equipment, etc.

• New Lacrosse uniforms for 2019. Board voted and choose new uniform tonight, pending a few slight mockup corrections to be done by All Pro.

• Lacrosse Practice Fields to be secured in January, looking at PPMS, PPES and CMS.  HPP possible home field this year for older teams with U7/U9s home field remaining at Marley Run (to be decided).

• Fred Lynch will continue to preside as SMYLA’s President for 2019.

• U11 Lacrosse will now operate under “small ball” rules (smaller field). If a club has more than one U11 team, they will split into Chesapeake/Potomac divisions at the SMYLA Tournament depending on seeding.

• Cheer mats and uniform storage needs discussed.  Dayna Lusby to store mats possibly. 

• Cheer discussed possible change for Cheer competition going forward.

• Working to build new equipment shed at Marley Run Park. 

• Tara Grim to work on and complete YSP agreement for CCPR.

• Football Equipment returns scheduled at PPMS for Jan 12, Jan 19^th & Jan 26^th (times TBD)

• Football uniforms will remain the same for 2019.

• Working on Press Box and fixing or replacing Scoreboard at HPP (football field).

• May need to order new football helmets. 

• Old football helmets need reconditioned for 2019.

• Dayna Lusby will continue to serve as HYC Treasurer for 2019.

• Tara Grim will continue to serve as HYC Secretary for 2019.

  Meeting adjourned at 9:11pm