YC VIRTUAL BOARD MEETING – August 10, 2021

• HYC Board Meeting
• Opened at 8:20pm via Zoom web-conferencing platform
• Attendees Present:
  • Board Members:
    • Sean Queen, President
    • Tara Grim, Vice President
    • Angela Stallings, Treasurer
    • Liz Starks, Secretary
    • Shannon Gatens, Cheer Commissioner
    • Katelyn Hall, Assistant Cheer Commissioner
    • Natalie Mirtich, Fundraising Coordinator
    • Patrick Parise, Football Commissioner
  • Members:
    • Candice Powell
    • Jenn Smart
    • Scott Smart
    • Melanie Bush
• General Discussion/Business:
  • Lacrosse
    • No updates
  • Football
    • Pat thanked everyone who helped get football up and running after two years and for Sean getting the new equipment
    • Discussed coaches’ shirts
    • Discussed flag jerseys and flag team may be split into two
    • Discussed Canes decals on helmets, we will find out how many players need decals and the cost.
    • Tara reported All Pro is setting up an apparel store online for two weeks. The items will get shipped to Tara or Sean and then distributed at practice. Portion of proceeds goes back to the club.
    • Discussed homecoming will be 2^nd or 3^rd weekend in October. Discussed having 13/14U team play Friday night
    • Discussed pep rally and activities will need to be COVID friendly.
    • Game schedule is not set yet  
    • Sean reported he is sending out last football order this Friday
    • Discussed having an equipment manager. Since equipment is already distributed, we will discuss this position next month
  • Cheer
    • Katie reported she ordered 109 cheer accessories that has already arrived, and another order will go out tonight
    • Shannon reported they will pass out the accessories when they get the uniforms which should arrive in two weeks
    • Discussed cheer coaches’ shirts, Shannon will order the shirts from same vendor as in 2019
    • Flag cheer may be split into two teams, and we need another coach
    • 9U black squad still needs a coach
  • Treasurer Update from Angie
    • She has sent out refunds that were requested
• Fundraising update from Natalie
  • Discussed that discount cards may not be a good idea this year de to COVID, and some of the local HS football teams use these as their main fundraiser
  • Discussed a popcorn fundraiser
  • Discussed yard sign fundraiser for football and cheerleading.  The club with pre order some, and it will be posted on Facebook
  • Upcoming Fundraiser Dates:
    • End of August – Mod Pizza
    • September- Mexico
• General Club discussion
  • Club needs to send reminder email regarding the rules during practice- no smoking, no parking in certain areas and no animals on the fields
  • Club will also send email regarding lightening protocol  
  • Discussed that kids and some adults are spiting during practice, and with COVID we need to ask them to stop
• Meeting adjourned at 9:24pm